For dispatchers · forwarders · freight coordinators
freightOptIQ reads your freight documents, pulls out the fields, checks the numbers, and flags anything that needs your attention.
Rate Confirmation
Carrier: FastFreight LLC
Route: Chicago → Atlanta
Rate: $1,840.00
Invoice vs Rate Con
Agreed: $1,840
Billed: $1,995
Booking Request
Origin: Rotterdam NL
Dest: Hamburg DE
Pickup: Feb 6 — 09:00
The problem
You open each PDF. Find the fields. Open TMS. Type origin, destination, rate, MC#, pickup date. 4–6 minutes per document. On a Monday with 14 rate cons, that is three hours of typing before lunch.
All of this was ready before you opened your laptop. You review, correct anything uncertain, confirm. Same five documents — 38 minutes instead of three hours.
How it works
Email, PDF, WhatsApp photo, voice note, pasted text. Any format, any source.
Carrier, MC#, origin, destination, rate, dates — all pulled automatically.
Wrong dates, missing MC#, invoice vs rate con mismatch — caught before you see it.
Review, fix anything uncertain, confirm. Data goes to your sheet. Done.
Document intake
Your carriers send PDFs. Your customers send emails. A carrier just texted you a rate quote on WhatsApp. All of these work.
Connect once. freightOptIQ monitors your inbox automatically. Every freight document that arrives is read without you doing anything.
Forward anything to your freightOptIQ address. Works with any email client. The record appears in your queue in seconds.
Drag and drop any file. PDFs, scanned documents, photos on your phone. Works even for blurry WhatsApp images of printed papers.
Copy from WhatsApp, Slack, an email body — paste it. No formatting needed. freightOptIQ reads plain text regardless of how messy it looks.
Upload a recording from a carrier call. freightOptIQ transcribes the audio and extracts freight details from what was said.
Direct intake from load board postings. No copy-paste. Being built now.
Live extraction demo
Pick a document type. Click 'Run extraction.' Watch it scan the raw text and pull out each field — the same way it works on your actual documents.
Raw email / PDF
Extracted fields
Carrier
FastFreight LLC
MC Number
MC-284761
Origin
Chicago, IL
Destination
Atlanta, GA
Pickup date
Jan 27 — 08:00
Delivery date
Jan 28 — 17:00
Agreed rate
$1,840.00
Weight
14,200 lbs
A real morning
This is not a hypothetical. This is what a morning looks like once freightOptIQ is connected to your inbox.
freightOptIQ scanned your inbox overnight. 6 freight documents arrived since yesterday. All extracted. Two flags raised. You didn't forward anything or open a single PDF.
You open the flagged invoice. freightOptIQ shows both documents side by side with the exact line-item difference highlighted. You call the carrier with the numbers already in front of you.
Each one takes about 45 seconds. You verify the one field freightOptIQ flagged for review, confirm the rest. By the time you're done, your Google Sheet has 4 new rows.
Without freightOptIQ: the same 5 documents would have taken 2.5 hours minimum — open PDF, find fields, type into TMS, cross-check dates and rates, repeat. The invoice overcharge probably would not have been caught until after payment.
The difference
0s
To review an extracted rate con
vs 4–6 minutes of manual entry. On 30 rate cons a week, that is roughly 2 hours of typing turned into 25 minutes of reviewing.
0%
Of invoices compared against the rate con
On a manual workflow this check gets skipped when workload is high. With freightOptIQ, it never gets skipped.
0
Documents missed because they were buried in email
freightOptIQ scans your inbox continuously. Nothing gets lost because it was under three newsletters and a Slack notification.
Who this is for
freightOptIQ is an early product. It currently handles rate confirmations, carrier invoices, and customer booking emails well. Bill of Lading and Proof of Delivery support are being built. If something doesn't work the way you expected, reach out directly — every message gets read.